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Consultation has concluded
Albemarle County Office of Housing (ACOH) is proposing changes to its Administrative Plan and is offering a 45-day public review and comment period to community stakeholders.
Eliminate the requirement for families to report increases in earned income between annual reexaminations. Families will not have to report the increase as soon as it occurs. They can wait until their next annual reexamination to report the increase.
This change increases the opportunity for client wealth generation.This change in reporting requirements would enable a family to secure a new jobContinue reading
Albemarle County Office of Housing (ACOH) is proposing changes to its Administrative Plan and is offering a 45-day public review and comment period to community stakeholders.
Eliminate the requirement for families to report increases in earned income between annual reexaminations. Families will not have to report the increase as soon as it occurs. They can wait until their next annual reexamination to report the increase.
This change increases the opportunity for client wealth generation.This change in reporting requirements would enable a family to secure a new job or be promoted without having to report the additional income until the family’s next annual reexamination. This will result in an increase in earnings without the associated increase in tenant rent responsibility. Currently, when a family experiences an increase in earned income, that family is required to immediately report the change, and the portion of the rent they are responsible for paying is adjusted to account for the new income.
This change will increase program and cost efficiency by decreasing staff time spent on processing interim changes.
Add an upper age limit for the special exception that a two-person family consisting of one Head of Household and one child over the age of 12 will receive a two-bedroom voucher.
This change codifies, in PHA Policy, when the period of eligibility ends for this special voucher issuance circumstance. A two-person family is only eligible for this special voucher issuance when one member of the family is between the ages of 12 and 18. This codification clarifies the PHA’s stance.
This change clarifies that the family will be issued a two-bedroom voucher while the child is over the age of 12 and under the age of 18 and then reissued a one-bedroom voucher at their first annual reexamination after the child turns 18. Generally speaking, ACOH issues vouchers based on a “two heartbeats per bedroom” rule.
Clarify ACOH’s accounting policy for processing retroactive changes where overpayment was made to the landlord.
This change codifies, in PHA Policy, how ACOH will account for retroactive changes that resulted in overpayment to the landlord. Instead of relying on informal procedure, ACOH will formalize its current process that requires the landlord to credit the family for any portion of overpaid subsidy, instead of ACOH recapturing the overpaid subsidy or ACOH paying the tenant for rent they have overpaid. This codification clarifies the PHA’s stance.
Please review the proposed changes to our Administrative Plan: Proposed Changes
Comments submitted during the 45-day comment period will be reviewed by the PHA prior to presenting the proposed revision to the Albemarle County Board of Supervisors. Adjustments may be made as a result of submitted commits at the time of review or in subsequent administrative plan revisions. We seek to implement changes that benefit our client families and community and value your input.
Responses will be collected through July 30, 2023.
Consultation has concluded
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Background Information
The administrative plan is essentially a Public Housing Agency’s (PHA) rulebook.
Every decision the PHA makes is guided by its administrative plan. The Department of Housing and Urban Development (HUD) publishes and periodically updates federal regulation, and a PHA’s administrative plan includes that federal regulation, and, in some cases, allows the PHA to interpret federal regulation in a way that best serves the PHA’s client families and community.
Albemarle County Office of Housing (ACOH) updates its administrative plan on a yearly basis. However, we can propose a mid-year update to the administrative plan when a change is determined to be necessary before the next scheduled revision date.
Each administrative plan revision must be approved by Albemarle County’s Board of Supervisors, which also serves as ACOH’s Board of Commissioners. Some changes – when they constitute major systemic shifts – are also reviewed by the community during a public comment period.
Components of the Administrative Plan
The administrative plan includes rules and regulations for every function of a PHA’s voucher program. There are chapters on verifying income, maintaining a waiting list, inspecting units, and more. Part of the administrative plan is federally regulated and cannot be changed. The other part of the administrative plan is PHA Policy, which is always labeled and indented on the page. PHAs have the discretion to change sections that are PHA Policy to best meet the needs of their clients' families and communities.
Specific to the changes currently proposed, the administrative plan has PHA Policy sections on 1) voucher issuance – what size voucher to issue a family based on family size and composition, 2) family recertifications – both annually and as changes occur, 3) and financial accounting for retroactive changes where overpayment was made to the landlord.
